Club Constitution







Article 1 Name and Registered Address

Article 2 Aims and Objectives

Article 3 Membership

Article 4 Entrance Fees, Subscriptions and Other Dues

Article 5 Resignation, Suspension and Expulsion

Article 6 General Meeting

Article 7 Duties of Office-Bearers

Article 8 Financial Provisions

Article 9 Audit of Accounts

Article 10 Patrons

Article 11 Interpretation of Rules

Article 12 Prohibitions

Article 13 Amendment of Rules

Article 14 Dissolution












Article 1 Name and Registered Address

1)     The Club shall be known as KELAB my-KART SELANGOR hereinafter known as the “Club”.

2)     Its registered address shall be at 10, Jalan SS3/80, 47300 Petaling Jaya, Selangor or at such other place or places as may from time to time be decided on by the Committee. The registered address shall not be changed without the prior approval of the Registrar of Societies.

Article 2 Aims and Objectives

The aim and objectives of the Club shall be as follows:

1)     To be the preferred organisation for organised amateur karting and talent development

2)     To popularise grassroots motor-sports

3)     To provide affordable, safe, fun, competitive karting with opportunities for progress

4)     To assist talented driver(s) to further their ambitions in motorsport, through events, programmes tailored to train and develop these drivers.

5)     To acquire assets, such as merchandise bearing the Club’s logo, land & properties, equipments, furniture, vehicles, karts, machinery and accessories related to motorsport for the furtherance of the Club’s activities and to hold such assets acquired under the name of the Club or under the name of trustee(s) to be determined by the Committee.

6)     The Club shall be a non-profit organisation and shall not indulge or infringe into the policies of government or be involved in politics.

Article 3 Membership

1)     Membership of the Club shall be open to any individual who are at least eight (8) years of age irrespective of race, creed or sex who are law-abiding citizens of their countries.

2)     There shall be two classes of membership as follows :
- Ordinary Member with voting rights
- Associate Member with no voting rights

3)     Every new application for membership shall be proposed by at least one (1) registered member and submitted to the Honorary Secretary who is required to seek approval from the Committee. The Committee at its discretion may reject the application without giving any reasons whatsoever.

4)     Intending applicants are by default offered associate membership. Associate members may be upgraded to ordinary members subject to review by the Club.

5)     Every applicant whose application has been approved as aforesaid shall, upon payment of the prescribed entrance fee and the first annual subscription, be admitted as a member of the Club and shall be entitled to all the privileges of membership.

6)     Where a member is under the age of 18 and wishes to participate, the parent or guardian must attend the event and provide his / her consent. The parent or guardian shall indemnify the club, its members, organisers, operators and sponsors safe against any claims, damages, costs, damage to properties arising out of injury, loss or death.


Article 4 Entrance Fees, Subscriptions and Other Dues

1)     The entrance fee and subscription payable for Membership shall be as follows:
- Joining Fee: RM 10.00
- Annual Subscription: RM120.00 per calendar year and pro-rated according to joining date.

2)     All annual subscription shall be paid lump sum in advance on or before the 31st day of March each year. Any member whose annual subscription is in arrears shall be denied the rights and privileges of membership.

3)     The entrance fee and the subscription fee for the current year shall be submitted to the Club at the time of applying for membership.

4)     Any member who allows his arrears to exceed one year from the due date (“the lapse period”) shall automatically cease to be a member of the Club. During the lapse period, the individual shall cease to enjoy privileges of membership.

5)     Special subscriptions or levies for particular purposes may be raised from members by resolution at the general meeting of the Club. If any member fails to pay such subscription within such period as may be resolved, the amount due shall be treated in the same way as arrears of annual subscription.

6)     The Club may for the purpose of promoting its objectives, call for special donations or raise funds from its members and the public with the prior approval of the relevant authorities.


Article 5 Resignation, Suspension and Expulsion

1)     Any member who wishes to resign from the Club shall give one (1) month notice in writing to the Committee and shall pay up all dues.

2)     Any member who fails to comply with the rules of the Club or has acted in a manner to bring disrepute upon the Club may be expelled or suspended for a period of time as the Committee deems fit. Provided that before such expulsion or suspension the member shall be informed of the grounds for such expulsion or suspension in writing and be given an opportunity to be heard before the Committee or a Tribunal so convened by the Committee. The members so expelled or suspended may appeal to the General Meeting which may reinstate the member upon obtaining a Two-Thirds (2/3) majority of the members voting.

3)     Any members who resign are not eligible to claim a refund from the Club for any fees and/or levies already paid to the Club.


Article 6 General Meeting

1)     The supreme authority of the Club is vested in the Annual General Meeting.

2)     The Annual General Meeting of the Club shall be held as soon as possible after the close of each financial year but not later than 31st May each year on a date and at a time and place to be decided by the Committee. The business of the Annual General Meeting shall be:

a)     To receive the Committee report as presented by the Honorary Secretary on the activities of the Club during the previous year.

b)     To receive the Honorary Treasurer’s report and the audited accounts of the Club for the previous year.

c)      To elect Office Bearers

d)     To deliberate and, if think fit, to decide on any motion submitted either by the committee or any member.

3)     A preliminary notice of the Annual General Meeting stating the date, the time and the place, and calling for motions for the discussion, motions for amendment of the Rules and nominations for the election of Office Bearers (during the election year) shall be sent by the Honorary Secretary to Office Bearers not later than 30 days before the date fixed for the meeting.

4)     Nominations for the election of Office Bearer (in the election year only) and the motions for discussion at the meeting must reach the Honorary Secretary at least 21 days before the date of the general meeting.

5)     The Honorary Secretary shall send to all Office Bearers at least 10 days before the meeting an agenda including copies of minutes and reports, motions and nominations for the election of Office Bearers (if any), together with the audited accounts of the Club for the previous year. Copies of these documents will also be made available at the registered address or place of meeting of the Club for the perusal of members.

6)     An Extraordinary General Meeting of the Club shall be convened at any time:

a)     if directed by the President.

b)     at the joint request in writing of not less than 2/3 of the members stating the objects and reasons for such meeting.

7)     An Extraordinary General Meeting requisitioned by members shall be convened within Thirty (30) days of the receipt of such requisition.

8)     Notice and agenda for an Extraordinary General Meeting shall be forwarded by the Honorary Secretary to all members at least Fourteen (14) days before the date fixed for meeting.

9)     The quorum for all Annual General Meeting and the Extraordinary General Meeting shall be 1/2 of the total number of members with voting rights or 2 times the total number of committee members whichever is the lesser. The mandatory attendees to determine the quorum includes the President, The Treasurer, The Secretary, and/or their Alternates, and two other committee members such that this constitutes more than fifty percent (50%) of the Committee members.

10)If a quorum if not present after sixty (60) minutes after the stated time for the General Meeting, then the meeting shall be postponed to a date not exceeding Thirty (30) days to be decided by the Committee, and if a quorum is still not present sixty (60) minutes after the time fixed for the postponed meeting the members present shall have the power to proceed with the agenda, but they shall not have the power to alter the rules of the Club or to make decisions affecting the whole membership. For an Extraordinary General Meeting requisitioned by members, if a quorum is not present after sixty (60) minutes from the time appointed for the Extraordinary General Meeting, the meeting shall be cancelled and the Extraordinary General Meeting for the same purpose shall not be called to be held, until after the lapse of at least six (6) months from the date thereof.


Article 7. Duties of Office-Bearers

1)     A Committee of Club Office Bearers shall be elected in the Annual General Meeting:

President 1

Vice President 1

Secretary 1

Assistant Secretary 1

Treasurer 1

Assistant Treasurer 1

Committee Members 2


2)     The President shall during his term of office preside at all general meetings and all meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He shall have a casting vote.

3)     The Vice President shall deputise for the President during the latter's absence.

4)     The Honorary Secretary shall conduct the business of the Club in accordance with the Societies Act 1966 and the rules of the Club, and shall carry out the instructions of the general meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. He shall maintain a membership register with particulars of name, age, identity card number, occupation and address of every member. He shall attend all meetings, and record the proceedings. In the event there arise a need to obtain approval on an important matter not in time for a Committee meeting, the Honorary Secretary may obtain approval from members of the Committee by circulation. Any approval obtained in this manner must be reported in the next Committee meeting for confirmation and records.

5)     The Assistant Honorary Secretary shall assist the Honorary Secretary in carrying out his duties and shall act for him in his absence.

6)     The Honorary Treasurer shall be responsible for the accounting functions of the Club. He shall keep accounts of all its financial transaction and shall be responsible for their correctness.

7)     The Assistant Honorary Treasurer shall assist the Honorary Treasurer in carrying out |his duties and shall act for him in his absence.

8)     The Committee Members shall carry out such duties as directed by the Committee.


Article 8. Financial Provisions

1)     The Honorary Treasurer may at any time hold a petty cash of not exceeding Ringgit Malaysia Five Hundred (RM500.00). All monies in excess of this sum shall be deposited in the Club’s official bank account within Seven (7) days of receipt.

2)     No expenditure exceeding Ringgit Malaysia Five Hundred (RM500.00) at any time shall be incurred without the prior sanction of the Committee. Expenditure of less than Ringgit Malaysia Five Hundred (RM500.00) at any one time may be approved by the President or Vice President together with the Honorary Treasurer and the Honorary Secretary or their respective assistants.

3)     All cheques or withdrawal notices on the Club’s account shall be signed jointly by any two (2) of the following officers, namely the President, the Vice President, and the Honorary Secretary.

4)     The date of commencement of the financial year of the Club shall be from the First Day of January and shall end on the Thirty First Day December annually.


Article 9. Audit of Accounts

1)     One member, who shall not be an Office Bearer of the Club shall be appointed at every alternate Annual General Meeting as Honorary Auditor. Such Auditor shall not be eligible for reappointment for two consecutive terms. The Auditor shall be required to audit the accounts of the Club for the year, and to prepare a report or certificate for the Annual General Meeting. They may also be required by the President to audit the accounts of the Club for any period within their tenure of office at any date, and to make a report to the Committee.

2)     The Committee may appoint a Chartered Accountant or a firm of Chartered Accountants recognised as such by the Malaysian Institute of Accountants to act as External Auditors.


Article 10. Patrons

1)     The Patrons of the Club shall be chosen from distinguished persons. Any proposal to invite such persons to be a patron of the Club shall be placed before and approved by the Committee


Article 11. Interpretation of Rules

1)     Between Annual General Meeting, the Committee shall interpret the rules of the Club and, when necessary, determine any point on which the rules are silent.

2)     Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting the decisions of the Committee shall be binding on all members of the Club unless and until countermanded by a resolution of a general meeting.


Article 12. Prohibitions

1)     All forms of gambling, drug abuse, and any illegal and immoral activities not conducive to the aims and objects of the Club shall be strictly prohibited on the premises of the Club and during the official club events and functions.

2)     The Club shall not pay out any benefits as defined under Section 2 of the Societies Act 1966 to any of its members.

3)     No persons below the age of majority shall be admitted as a member of the Club without the prior written consent of a parent or guardian.


Article 13. Amendment of Rules

1)     These Rules may not be altered or amended except by resolution of a General Meeting provided that such resolution shall have been passed by at least Two-Thirds (2/3) of the members present shall be in favour. Application for any such alterations or amendments shall be made to the Registrar of Societies within 60 days from the date of passing thereof and shall take effect from the date of their approval by the Registrar of Societies.


Article 14. Dissolution

1)     The Club may be voluntarily dissolved by a resolution of not less than two-thirds (2/3) of the total membership at a general meeting specially convened for this purpose.

2)     In the event of the Club being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a general meeting.

3)     The Notice of Dissolution shall be given within 14 days of the dissolution to the Registrar of Societies.