Office bearer & committee member roles


This page describes the various my-KART company office bearer and committee member roles. This document is a joint collaborative document. Users with the appropriate rights are able to edit this document and each edit shall be recorded as a revision version.

These roles are described in generic terms which transcends both the Company (my-KART Promotions Sdn Bhd) and the Club (Kelab my-KART Selangor). Distinction is made if the roles in the club are different from the company (eg. Club Treasurer). Where reference to the club is silent, these roles will sit primarily with the company.

These lead persons in the following roles shall at their discretion appoint further persons to support them in discharging their responsibilities. As an example, the COL roles below may appoint additional persons to support him / her in the event management as described in a the KART event roles and responsibilities document.

Club roles

Club President ("PD")

The Club President's role is to set the overall direction and priorities of the club in line with the direction set by the Company. The President must also drive the Club's sustainability and relevance for its members and the Club's wider objectives.

The president shall assign tasks, responsibilities and resources (budget assignment) in order to meet the member needs and Club objectives.

Club Treasurer ("PF")

The Treasurer shall ensure that the Club's funds are adequate and that proper process and controls are in place. The Treasurer is also responsible for -

  • keeping adequate & verified financial records
  • arrange for payments
  • monitor and report on collections
  • prepare financial reports & budgets
  • manage & safeguard the Club's cash and bank account

Club Secretary ("PS")

The Secretary shall ensure that the Club's legal and secretarial records (eg. minutes, resolutions, constitution etc) are kept safely and where appropriate updated. The Secretary shall seek and provide legal advise on Club matters.

The Secretary is also responsible for maintaining the member register and fees collection reminders.

Club Member Liaison ("PM")

The Club Member Liaison is responsible for -

  • developing member benefits
  • organising member events and functions (including social events)
  • managing member merchandise

Company roles

Chief Executive ("CE")

The CE role is to set the overall vision, mission direction and priorities of my-KART beyond at a national level. The CE must also drive the Company's sustainability and commercial growth in order to be able to contribute to the Club(s) towards the growth of the sport in line with my-KART's vision.

The CE shall assign tasks, responsibilities and resources (budget assignment) in order to meet the Company objectives.

Chief Financial Officer ("CF")

The CF shall ensure that the company's funds are adequate and that proper process and controls are in place. The CF is also responsible for -

  • keeping adequate & verified financial records
  • arrange for payments
  • monitor and report on revenue and collections
  • prepare financial reports & budgets
  • manage & safeguard the company's assets & liabilities, including cash and bank accounts

Company Secretary ("CS")

The CS shall ensure that the Company's legal and secretarial records (eg. minutes, resolutions, articles etc) are kept safely and where appropriate updated. The CS shall seek and provide legal advise on company matters.

Chief Programme Development ("CPD")

The CPD is responsible for -

  • developing club and member programmes together with the club officials
  • develop benefits for club members
  • develop and manage merchandise

Chief of Operations & Logistics ("COL")

The COL is responsible for overall event operations and logistics. This role is usually very intensive during racing events. The COL is responsible to ensure the smooth running of the events from preparation (equipment, emergency response, transportation) to the point of arrival and event management and closure. This includes formation of grids, race conduct and management.

Chief of Technical & Safety ("CTS")

The CTS is responsible for -

  • developing event rules and regulations
  • overall track and kart equipment specification & inspection
  • decisions on technical and safety matters
  • ensuring proper safety briefing
  • incident investigation
  • driver discipline

Chief of Commercialisation ("CCM")

The CCM is responsible primarily for fund raising for the Club through sponsorship, developing & implementing fund raising activities, planning and executing advertising and marketing activities. Develop concepts and positioning. Develop proposition for funders and members.

The CCM will also assume all PR and Communications (PRC) roles. The PRC role is responsible for managing the hospitality for vip, guests and media. The PRC is also responsible for the publication of press releases and communication packages for interested parties.